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April 14th, 2008

A Mistake At The University of Toledo Exposes 6500 Employees

Toledo university spokesperson said Sunday that personal information involving nearly 6,500 university employees was accidentally placed on the the university’s server last month, which all employees would have been able to access.
The majority of employees have worked on the Health Science Campus in 1993 and 1999. The incident happened back on March 4th and was corrected the very next day, but those effected weren’t notified until this past week.

A data file, once only visible to those in UT’s payroll department, was mistakenly placed on a shared network. An employee in the payroll department authorized to work with the data accidentally moved it to the wrong folder on the morning of March 4. It was discovered in the wrong place by an information technology employee on March 5, said Bob Hogle, interim information technology chief operating officer.

It is common for large data files, such as these spreadsheets, to be stored on the internal server, but they are typically kept in folders where only employees of that department have access. There were about 6500 employees w-2 forms primarily from 1993 and 1999.

The personal information, including social security numbers, were made available to all university employees. University officials doubt the information was ever stolen. The temporary folder where the information was accidentally placed has been removed.

For questions, or if you want to know if you were effected, the Compliance Office at the University of Toledo email is [email protected].

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